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Facilities Management

Fleet Services Rental Policy

To rent a vehicle please read this policy and click the link below.

Fleet Services Rental Policy

Rental Operations

In addition to the fleet of vehicles assigned to departments, Motor Pool maintains a fleet of vehicles that may be rented for short periods to fill temporary needs.

Checking Vehicles In and Out

Vehicles may be scheduled through the Fleet Services office between the hours of 7 a.m. and 5 p.m. Monday through Friday, excluding holidays. Applicants must adhere to this schedule.

Those returning a vehicle from a trip at hours other than those listed above should return the vehicle to the staff parking lot near the Facilities Management Office or directly across the street north of the Motor Pool. Keys should be deposited in the slot next to the Facilities Management Office front door. Anyone picking up a vehicle after normal business hours may pick up the key at the Department of Public Safety. The vehicle will be parked in the parking lot near the Facilities Management Office.

Applicants must have a valid US driver's license and must take a Defensive Driving course. To schedule an appointment to take the class, email the Safety office (PHP-110) at or call (808) 675-3281. Walk-in hours are Mondays and Wednesdays at 2:00 p.m. to 3:00 p.m.

Fleet Service

Vehicle Cancellations

When departments determine they no longer need to use a vehicle previously scheduled, the department is responsible to notify the Fleet Service in a timely manner during normal business hours. If Fleet Service receives the notification 24 hours before the scheduled use of the vehicle, the department will not be charged a cancellation fee. If Fleet Services does not receive such a notice, the renter will be charged the full day.


If the vehicle breaks down or if you need to contact the Motor Pool for other reasons, call Fleet Services (808) 675-3400 during normal working hours. After hours, notify Security at (808) 675-3911 and ask them to contact the Fleet Service Supervisor. Receipts for any repair work required or gas purchases while on a trip must be obtained and turned in to the Fleet Services dispatcher at the completion of the trip.