Instructions

When university property becomes obsolete or unneeded, a department may use the Release of Accountability Form to remove the item(s) from their area.

Submit a work request for the removal of furniture as Facilities Management retains the responsibility for all furniture owned by the university.

1. Fill Out the Release of Accountability Form

The following are the main sections of the Release of Accountability Form:

• List of Items
  Please provide sufficient detail to describe the item(s) and suggest whether to discard or sell them. Please indicate if an item contains any hazardous materials, so it may be handled and/or disposed of safely.
• Acknowledgement and Approval
  Cost center managers acknowledge that the property is no longer of value to the department, and approves the item(s) to be removed from their area.
• Donations
  If the property is to be donated to an outside entity, please ensure the approval signature from the assistant to the president is obtained.

2. Submit Online Request

Submit your request. You will need to attach your Release of Accountability Form. Please include any supporting documents, if needed.

3. Property is Picked Up

Facilities Management will create a work order for your item(s) to be picked up. Please label them clearly, or have someone available to give specific instructions. Facilities Management may process the item as suggested on the form or chose another option depending on the condition of the item.

• Sell
• Discard

4. Accountability is Released

Financial Services will remove the item from the cost center's responsibility and from the university's financial records.